Regular Council Meeting

BE IT RESOLVED THAT Council adopts the Regular Council Meeting agenda and any addendums dated Tuesday, June 10, 2025 as circulated.

BE IT RESOLVED THAT the minutes of the April 22, 2025 Closed Council Meeting be approved as circulated.

BE IT RESOLVED THAT Council receives the confidential report - Update on Various Legal matters;

BE IT RESOLVED THAT Council receives the Confidential Report - Request for HR Policy Changes, AND FURTHER THAT Council directs staff to proceed as directed.

BE IT RESOLVED THAT the minutes of the May 27, 2025 Regular Council Meeting be approved as circulated/amended.

BE IT RESOLVED THAT leave be given to Rob Koekkoek, P. Eng. President and CEO, and Amy Long, CPA, CGA, Chief Financial Officerand Gia DeJulio, Board Chair, Orangeville Hydro Limited, to address Council.

BE IT RESOLVED THAT Council receives the presentation from Rob Koekkoek, CEO/President, Amy Long, Chief Financial Officer and Gia DeJulio, Board Chair of Orangeville Hydro. AND FURTHER THAT the Orangeville Hydro 2024 Annual Report be received; AND FURTHER THAT Council approves the proposed resolutions listed in the Orangeville Hydro Limited Agenda for the Annual Shareholders’ Meeting scheduled for June 19, 2025; AND FURTHER THAT Council appoints Steve Soloman as proxy, and Philip Rentsch as proxy in the absence of Steve Soloman, to attend and to vote for the Corporation of the Town of Grand Valley at the Annual Shareholders’ Meeting to be held on June 19, 2025 and at any adjournments thereof, revoking any proxy previously given; AND FURTHER THAT Council direct such proxy to vote in favour of the proposed resolutions listed in the Orangeville Hydro Limited Agenda for the Annual Shareholders’ Meeting scheduled for June 19, 2025; AND FURTHER THAT the Mayor and Clerk be authorized to execute the Proxy Resolution for the Annual Shareholders’ Meeting of Orangeville Hydro Limited.

BE IT RESOLVED THAT Council receives the Report – Grand Valley Public Library land decision, AND FURTHER THAT Council authorizes the use of Development Charges funding to pay for a viability development plan and asks the Board to prepare a scope of work for consultant assistance with this plan so that an RFP can be issued when they are ready to proceed with next steps including Town considerations.

BE IT RESOLVED THAT Council receives the Report – 2025 CAO Performance Review format AND FURTHER THAT Council directs the CAO to arrange for a 360 review from the Town's HR consultants to include 3 to 4 employee interviews, 1 to 2 meetings with Council and individual Council feedback.

WHEREAS the Town of Grand Valley wishes to have the provision of medical services in this community AND WHEREAS the Town wishes to lease its commercial building BE IT RESOLVED THAT Council receives the Report – Highland Health Network Use of Space at Medical Dental Centre, AND FURTHER THAT Council agrees to hold off on securing a lease for the lower level to give Highland Health Network the time requested to finalize plans for expanded medical services in our community, if they provide an update at the September 9, 2025 Council meeting. AND FURTHER THAT Council directs the CAO to secure a lease agreement for the upper level by the end of June 2025. AND FURTHER THAT if Highland Health Network has concerns with the lease, they are encouraged to delegate to Council at their earliest convenience.

BE IT RESOLVED THAT Council receives the Memo Firefighter Recruitment dated June 10, 2025.

BE IT RESOLVED THAT Council receives the Report – CAO Progress update for information purposes.

BE IT RESOLVED THAT Council receives the Public Works Update Report May 2025 for information purposes.

BE IT RESOLVED THAT Council receives Report PLN 2025-090 – Monthly Planning Update Report - June 2025, for information purposes.

BE IT RESOLVED THAT Report No. PLN2025-099 Draft Plan Approval Extension Request, Grand Valley Business Park (Thomasfield) File 22T-202201 be received; AND FURTHER THAT Council approves the extension of Draft Plan Approval for the Grand Valley Business Park (Thomasfield) File 22T-202201, for four years to September 27, 2029.

BE IT RESOLVED THAT leave be given to Katherine McLaughlin, to address Council.

BE IT RESOLVED THAT Council receives the Memo - Update - Wastewater Flows dated June 10, 2025.

BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, June 10, 2025, Council Agenda.

BE IT RESOLVED THAT Council receives the Grand Valley Public Library Board Report - Valuing the Grand Valley Public Library dated May 1, 2025.

BE IT RESOLVED THAT Council receives the correspondence from Dufferin Food Share-Grand Valley dated May 29, 2025; AND FURTHER THAT staff request from Dufferin Food Shared a dollar amount.

BE IT RESOLVED THAT Council receives the correspondence from the Youth Unlimited (YFC Highlands) dated June 3, 2025; AND FURTHER THAT Council requests they attend Council for their annual report.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, June 10, 2025, Council Agenda.

WHEREAS Council had the Mayor and Deputy Mayor positions acclaimed in the last election and a total of 4 people running for 3 Councillors positions WHEREAS Compensation, benefits and meeting times can potentially have an impact on the participation from the community to run for council positions WHEREAS the Mayor, Deputy Mayor and Councillors should be compensated fairly and equitably for the time put into their respective positions when serving on Council WHEREAS Council positions in Grand Valley are not full-time positions and therefore meeting times and what day meetings are held should be considered THEREFORE BE IT RESOLVED THAT a Citizen Committee for Council Compensation be established to act as an independent body charged with reviewing and bringing forward recommended changes on renumeration, benefits and expenses for Members of Council as well as any other additional policies for the offices of Mayor and Council. AND FURTHER THAT the following be used as a framework: Review the matter of compensation as it relates to public office by meeting with each current Member of Council Review the compensation package supported by market data and comparable municipalities in terms of scope, size and nature of work Review the functions and responsibilities of Mayor and Council, the level of community engagement and time commitment required of individuals holding municipal office, including, but not limited to meetings, events, preparation time, and communication with the public

WHEREAS the Town of Grand Valley contracts the vast majority of its engineering to a single engineering firm WHEREAS Grand Valley is growing and has many future projects where it will need engineering services from engineering firms WHEREAS it is prudent to have a list of qualified engineers to obtain quotes on costing for projects happening within Grand Valley in an effort to be fiscally responsible to the residents THEREFORE BE IT RESOLVED THAT staff to do a request for prequalification (RFPQ) to develop a roster of prequalified engineering consultants that the Town can use from time to time as needed on its various projects.

BE IT RESOLVED THAT leave be given to introduce the by-law listed on the Tuesday, June 10, 2025 agenda as item 22.1 and that the By-law be given the necessary reading and passed and numbered as By-law 2025-35.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, June 10, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-36.

BE IT RESOLVED THAT we do now adjourn this Regular Council Meeting at 9:40 p.m. to meet again for a Regular Council Meeting on June 24, 2025 at 10:00 a.m. or at the call of the Mayor.

BE IT RESOLVED THAT Council receives the confidential report - Update on Various Legal matters; June 10, 2025 Council Minutes

BE IT RESOLVED THAT Council receives the Report – CAO Progress update for information purposes. June 10, 2025 Council Minutes

June 10, 2025 Council Minutes BE IT RESOLVED THAT Report No. PLN2025-099 Draft Plan Approval Extension Request, Grand Valley Business Park (Thomasfield) File 22T-202201 be received; AND FURTHER THAT Council approves the extension of Draft Plan Approval for the Grand Valley Business Park (Thomasfield) File 22T- 202201, for four years to September 27, 2029.

BE IT RESOLVED THAT Council receives the correspondence from the Youth Unlimited (YFC Highlands) dated June 3, 2025; AND FURTHER THAT Council requests they attend Council for their annual report. June 10, 2025 Council Minutes

BE IT RESOLVED THAT leave be given to introduce the by-law listed on the Tuesday, June 10, 2025 agenda as item 22.1 and that the By-law be given the necessary reading and passed and numbered as By-law 2025-35. June 10, 2025 Council Minutes