Regular Council Meeting

BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, September 24, 2024 as circulated.

BE IT RESOLVED THAT the minutes of the September 10, 2024 , Regular Council Meeting be approved as amended with a correction to the spelling of Minister Calandra.

BE IT RESOLVED THAT Council receives the Public Question from John Rowe regarding the Union Cemetery Entrance. AND FURTHER THAT Council directs staff to address the issue.

WHEREAS elections rules need to be clear, supporting candidates and voters in their electoral participation and election administrators in running elections. WHEREAS legislation needs to strike the right balance between providing clear rules and frameworks to ensure the integrity of the electoral process, WHEREAS the legislation must also reduce administrative and operational burden for municipal staff ensuring that local election administrators can run elections in a way that responds to the unique circumstances of their local communities. WHEREAS the Municipal Elections Act, 1996 (MEA) will be 30 years old by the next municipal and school board elections in 2026. WHEREAS the MEA sets out the rules for local elections, the Assessment Act, 1990 and the Education Act, 1990 also contain provisions impacting local elections adding more places for voters, candidates, and administrators to look for the rules that bind the local democratic process in Ontario. WHEREAS with rules across three pieces of legislation, and the MEA containing a patchwork of clauses, there are interpretation challenges, inconsistencies, and gaps to fill. WHEREAS the Act can pose difficulties for voters, candidates, contributors and third-party advertisers to read, to interpret, to comply with and for election administrators to enforce. WHEREAS while local elections are run as efficiently and effectively as can be within the current legislative framework, modernization and continuous improvement is needed t

BE IT RESOLVED THAT Council receives the Council Memo - Alternate Council Members Appointments; AND FURTHER THAT Council appoints James Jonker and Paul Latam, as Grand Valley County Council Alternates; AND FURTHER THAT Council requests that staff provide a copy of this resolution to the Dufferin County Clerk.

BE IT RESOLVED THAT Council receives the Report – Current Grant Opportunities and Recommendations.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Ontario Community Sports and Recreation Infrastructure Fund – Stream 1 to seek funding for the replacement of the roof at the Grand Valley and District Community Centre.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Ontario Community Sports and Recreation Infrastructure Fund – Stream 2 to seek funding for the creation of an outdoor multi-sport playing field and recreation pavilion at the Concession 2-3 park.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Housing Enabling Water Systems Fund Round 2 to seek funding toward the construction of the Town’s second elevated water tank.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Housing Enabling Core Servicing Stream to seek funding for either the Scott Street Redevelopment Project or Hill Town Subdivision Road Project.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Dufferin County Municipal Emergency Preparedness Grant to seek funding for emergency back up power for the Town’s drinking water system, and authorizes staff to work with the drinking water system operator to determine a cost effective system for ensuring that the Town’s drinking water system is prepared for emergencies.

BE IT RESOLVED THAT Council receive the Report - Treasurer's Update for information purposes.

BE IT RESOLVED THAT Council receive the Report - Fence Variance Request – 96 Melody, 2024-063 dated September 24, 2024; AND FURTHER THAT Council approve the fence variation request to permit the maximum distance farther than the permitted 2-meters from the rear wall of the home in accordance with Section 5. LINE FENCES IN THE SETTLEMENT AREA subsection (5.2) of the Town’s Fence and Pool Enclosure By-law 2020-31, as amended, to 9.11 meters, for the lands municipally known as 96 Melody Lane (Roll# 106356).

BE IT RESOLVED THAT Council receive the Report – By-Law Enforcement Status Update – August 2024, for information purposes.

BE IT RESOLVEDTHAT Council receive the Recreation update for information purposes. AND FURTHER THAT Council approves the decommissioning of the Hereward Ball diamond.

BE IT RESOLVED THAT Council recess their Regular Meeting of Council at 11:00 a.m. to hold a Public Meeting under section 34 of the Planning Act.

BE IT RESOLVED THAT Council reconvene their Regular Meeting at 12:10 p.m.

BE IT RESOLVEDTHAT Report No. PLN2024-059, dated September 24, 2024, be received; AND FURTHER THAT the public has until Friday October 11, 2024, to provide comments to Planning on application Z03-2024; AND FURTHER THAT all agency and public comments be

BE IT RESOLVED THAT Council receives the Grand Valley Public Library's silent auction donation request; AND FURTHER THAT Council requests a gift basket of no more than $150.00 be purchased by the Town for the silent auction, from local vendors.

BE IT RESOLVED THAT Council receives the Dufferin County Resolution and Dufferin County Multi-Jurisdictional Fire Prevention and Protection Modernization Plan; AND FURTHER THAT Council requests that the Fire Board review the Report and advise the Councils of their preferred recommendation by the beginning of December, 2024.

BE IT RESOLVED THAT Council receives the County Council resolutions.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, September 24, 2024, Council Agenda.

BE IT RESOLVED THAT Council receives the resolutions from the Grand Valley Business Improvement Area; AND FURTHER THAT Council appoints Parul Burge as a member of the Grand Valley BIA Board of Management for the remainder of the 2022-2026 term.

BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 1:43 p.m. pursuant to the Municipal Act, under the provisions of Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board.

BE IT RESOLVED THAT Council approves the Closed Session minutes dated August 13, 2024 as presented in closed session

BE IT RESOLVED THAT Council directs staff to proceed with the proposed acquisition of lands as discussed in closed session.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, September 24, 2024 and that it be given the necessary readings and be passed and numbered as By-Law 2024-39

BE IT RESOLVED THAT we do now adjourn this meeting of Council at 2:25 p.m. to meet again for a Regular Meeting on October 8, 2024 at 6:00 p.m. or at the call of the Mayor.

September 24, 2024 Council Minutes BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, September 24, 2024 as circulated.

September 24, 2024 Council Minutes BE IT RESOLVED THAT Council receives the Public Question from John Rowe regarding the Union Cemetery Entrance. AND FURTHER THAT Council directs staff to address the issue.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Ontario Community Sports and Recreation September 24, 2024 Council Minutes Infrastructure Fund – Stream 1 to seek funding for the replacement of the roof at the Grand Valley and District Community Centre.

BE IT RESOLVED THAT Council authorizes staff to proceed with an application to the Dufferin County Municipal Emergency Preparedness September 24, 2024 Council Minutes Grant to seek funding for emergency back up power for the Town’s drinking water system, and authorizes staff to work with the drinking water system operator to determine a cost effective system for ensuring that the Town’s drinking water system is prepared for emergencies.

BE IT RESOLVEDTHAT Council receive the Recreation update for information purposes. AND FURTHER THAT Council approves the decommissioning of the Hereward Ball diamond. September 24, 2024 Council Minutes

BE IT RESOLVEDTHAT Report No. PLN2024-059, dated September 24, 2024, be received; AND FURTHER THAT the public has until Friday October 11, 2024, to provide comments to Planning on application Z03-2024; AND FURTHER THAT all agency and public comments be referred to Planning and considered in a Recommendation Report to be scheduled for a future Council Meeting regarding the final disposition of this matter. AND FURTHER THAT the decision on application Z03-2024 be deferred. September 24, 2024 Council Minutes

September 24, 2024 Council Minutes BE IT RESOLVED THAT Council receives the County Council resolutions.