Regular Council Meeting

BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, January 28, 2025 as amended, inclusion of closed meeting item 4.5.2.

BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 10:10 a.m. to discuss matters pertaining to Section 239(2)(b) and (e), personal matters about an identifiable individual including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board employees.

BE IT RESOLVED THAT the closed meeting minutes of the December 10, 2024 be approved as amended and the January 14, 2025 , Closed Council Meetings be approved .

BE IT RESOLVED THAT the Confidential Report - RJ Burnside and Associates Limited - Contaminated Site Assessment, regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board be received and that staff proceed as directed.

BE IT RESOLVED THAT the Confidential Verbal Update - Grand Valley Staffing, from Meghan Townsend, CAO/Clerk regarding personal matters about an identifiable individual, including municipal or local board employees and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board be received and that staff proceed as directed.

BE IT RESOLVED THAT the minutes of the January 14, 2025 , Regular Council Meeting be approved as circulated.

BE IT RESOLVED THAT leave be given to Colin Smith, Regional Manager, Intact Insurance, to address Council.

BE IT RESOLVED THAT Council receives the presentation from Colin Smith, Regional Manager, Intact Insurance, regarding the 2025 Municipal Insurance Program - Town of Grand Valley.

BE IT RESOLVED THAT leave be given to Joanne Stevenson, CEO Grand Valley Public Library, to address Council.

BE IT RESOLVED THAT Council receives the presentation from Joanne Stevenson, CEO, Grand Valley Public Library regarding the 2025 Grand Valley and District and Public Library Budget. AND FURTHER THAT Council directs staff to include a levy amount of $294,017($289,719 + 4298 grant) in the 2025 Grand Valley Operating Budget.

BE IT RESOLVED THAT Report No. PLN2025-007 Decision Declaration and Conveyance of Surplus Lands to 321339 Concession Road 6-7, dated January 28, 2025, be received; AND FURTHER THAT the portion of the Town owned Right of Way (ROW) as generally shown in Appendix 2 : Reference Plan 7R-6901 , be declared surplus to the Town’s needs; AND FURTHER THAT Council pass the necessary By-law as outlined in Appendix 3 : Surplus By-law , with conditions as outlined in Schedule B to the By-law; AND FURTHER THAT the sale of the Town owned Right of Way (ROW) be subject to the conditions outlined in Appendix 4 : Conveyance Conditions B02-2024 .

BE IT RESOLVED THAT Council receive Report – By-law to prescribe lower rates of speed within the Town of Grand Valley – Main Street North and South AND FURTHER THAT Council approves the by-law as presented and amended and directs staff to prepare and present the by-law for passing.

BE IT RESOLVED THAT Council receives Report – Indemnification By-law and Traffic Violation Reimbursement Policy, AND FURTHER THAT Council directs the Clerk to incorporate feedback provided, then forward the draft by-law and policy to Town legal and insurance for feedback, and bring the final by-law and policy to a future Council meeting for passing.

BE IT RESOLVED THAT Council receives Report – Ontario Clean Water Agency Contract Amending Agreement AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the agreement presented and directs staff to prepare and present the necessary by-law for passing.

BE IT RESOLVED THAT Council receive the Report – Treasurer’s Update for information purposes.

BE IT RESOLVED THAT Council receives Report – By-Law Enforcement Status Update – December 2024, for information purposes. AND FURTHER THAT staff bring back a plan for parking at the school.

BE IT RESOLVED THAT Council receives the Report – Revised Ball Diamond Allocation Policy. AND FURTHER THAT Council approves the Revised Ball Diamond Allocation Policy in accordance with Attachment 1.

THAT Council receives the Report Recreation Update, January 2025 for information.

BE IT RESOLVED THAT Council receives the correspondence from the Grand Valley Lions Club - Request for Use of Hereward Park for the 27th Annual Duck Race - May 24, 2025; AND FURTHER THAT Council approves the use of Hereward Park on May 24, 2025 and requests the Grand Valley Lions Club work with the Director of Public Works regarding garbage, recycling and park clean up.

BE IT RESOLVED THAT Council receives the County of Dufferin's Invitation to Participate - Explore Dufferin Investors Tour - April 23, 2025; AND FURTHER THAT Council directs staff to share the information about the tour with the Economic Development Committee and Business Improvement Area Board.

BE IT RESOLVED THAT Council receives the correspondence from Grand Valley Garden Club - Request for Support dated January 20, 2025. AND FURTHER THAT Council directs staff to include the amount of $4,000 for Cenotaph gardening in the 2025 Operating Budget.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, January 28, 2025, Council Agenda.

BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, January 28, 2025 agenda as items 21.1 to 21.4 and that the By-laws be given the necessary reading and passed and numbered as By-laws 2025-08 to 2025-11, as amended.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, January 28, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-12.

BE IT RESOLVED THAT we do now adjourn this meeting of Council at 1:27 p.m. to meet again for a Regular Meeting on February 11, 2025 at 6:00 p.m. or at the call of the Mayor.

January 28, 2025 - Regular Council Minutes BE IT RESOLVED THAT leave be given to Joanne Stevenson, CEO Grand Valley Public Library, to address Council.

January 28, 2025 - Regular Council Minutes BE IT RESOLVED THAT Council receive Report – By-law to prescribe lower rates of speed within the Town of Grand Valley – Main Street North and South AND FURTHER THAT Council approves the by-law as presented and amended and directs staff to prepare and present the by-law for passing.

BE IT RESOLVED THAT Council receives Report – Ontario Clean Water Agency Contract Amending Agreement AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the agreement presented and directs staff to prepare and present the necessary by-law for passing. January 28, 2025 - Regular Council Minutes

January 28, 2025 - Regular Council Minutes BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, January 28, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-12.