Regular Council Meeting

BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, October 8, 2024 as amended, with the addition of the October 8, 2024 Information Items, 1.7 Town of Tillsonburg, 1.9 Town of Hillard and 2.1 Western Ontario Wardens Caucus as correspondence.

BE IT RESOLVED THAT the minutes of the September 24, 2024 , Regular Council Meeting be approved as circulated.

BE IT RESOLVED THAT Council accepts the draft 2023 Financial Statements prepared by RLB, LLP.

BE IT RESOLVED THAT leave be given to Christy Flynn, Sponsorship Director, Grand Valley Minor Hockey, to address Council.

BE IT RESOLVED THAT Council receives the presentation from Christy Flynn, Sponsorship Director , Grand Valley Minor Hockey; AND FURTHER THAT Council approves the Grand Valley Minor Hockey fee waiver request for use of the Grand River Room; AND FURTHER THAT Council approves a donation of 60 percent of the ice rental cost from the Council donation budget; AND FURTHER THAT Council approves the fee waiver request for the Board Room.

BE IT RESOLVED THAT Council Appoints the following Grand Valley Council Members: James Jonker, as County Council alternate for Mayor Soloman; and Paul Latam, as County Council alternate for Deputy Mayor Rentsch. AND FURTHER THAT a copy of this resolution be provided to the Dufferin County Clerk.

BE IT RESOLVED THAT Council receive Report – Downtown Hanging Baskets program, AND FURTHER THAT Council directs staff to review the number of baskets and order for the street.

WHEREAS Council has benefited by the services of Peter Turell; AND WHEREAS Council wishes to proceed quicker on rehabilitation of 23 Mill Street; AND WHEREAS Council is thankful of the current consultant's work and dedication to the Town of Grand Valley; BE IT RESOLVED THAT staff be directed to find an engineering firm to pick-up and complete testing wells at 23 Mill Street in the 2024 budget year; AND FURTHER THAT staff report back to Council on the status before year end; AND FURTHER THAT staff be directed to contact our current consultant to thank them for their work and advise of the change.

BE IT RESOLVED THAT Council receives the Report- CAO Progress Update for information purposes AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the Agreement of Purchase and Sale for the purchase of 15 Amaranth Street East in the amount of $225,000 and directs staff to prepare and present the necessary by-law for passing.

BE IT RESOLVED THAT Council receives Report – Trailway Parking Lot Licence Agreement AND FURTHER THAT Council accepts the agreement as presented, authorizes the Mayor and Clerk to sign the agreement and directs staff to prepare and present a by-law for the execution of the agreement, as amended.

BE IT RESOLVED THAT Council receives the Public Works Update Report, September, 2024 for information purposes.

BE IT RESOLVED THAT Report No. PLN2024-060, dated October 8, 2024, be received; AND FURTHER THAT Town of Grand Valley Official Plan Amendment No. 7 (OPA 7), which amends the Town of Grand Valley Official Plan, for the lands municipally known as 40, 50 and 60 Emma Street South, as generally shown in Appendix 4: Official Plan Amendment, be adopted; AND FURTHER THAT the By-law to adopt OPA 7 be approved, and staff are directed to present the by-law for passing as item 18.3 of the agenda; AND FURTHER THAT OPA 7 be forwarded to Dufferin County Council for approval; AND FURTHER THAT the Zoning By-law Amendment, to amend the Town of Grand Valley Zoning By-law 2009-10, as amended, for the lands municipally know as 40, 50 and 60 Emma Street South, as generally shown in Appendix 5: Zoning By-law, be adopted; AND FUR T HER THAT the Zoning By-law be passed once Dufferin County Council has approved OPA 7; AND FURTHER THAT Council allocate 9 Single Detached Equivalents (SDE) of servicing to the proposed development for a period of 2 years from the date of Site Plan Approval; AND FURTHER THAT the development shall be subject to Site Plan and Condominium Approval.

BE IT RESOLVED THAT Council receives the October 2024 Planning Update Report, for information purposes.

BE IT RESOLVED THAT Council adjourns the Public Meeting and reconvenes their Regular Meeting at 7:26 p.m.

BE IT RESOLVED THAT Report No. PLN2024-066, dated October 8, 2024, be received; AND FURTHER THAT the public has until Friday October 12, 2024, to provide comments to Planning on Application Z05-2024; AND FUR T HER THAT all agency and public comments be

BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, October 8, 2024, Council Agenda.

BE IT RESOLVED THAT Grand Valley supports the resolution from Tillsonburg regarding improving cell coverage; AND FURTHER THAT this resolution be circulated to Tillsonburg.

BE IT RESOLVED THAT Grand Valley Council supports the resolution from the Municipality of Tweed No. 229, dated April 23, 2024 regarding implementing sustainable funds for small rural municipalities by re-absorbing the cost of the OPP back into the Provincial Budget with no cost recovery to municipalities; AND FURTHER THAT a copy of this resolution be circulated to Premier Doug Ford, Minister of the Solicitor General, Minister of Finance and AMO.

BE IT RESOLVED THAT Grand Valley Council supports the motion from Western Ontario Wardens Caucus; AND FURTHER THAT a copy of this resolution be provided to the Western Warden's Caucus.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, October 8, 2024, Council Agenda.

BE IT RESOLVED THAT Council receives the Grand Valley Medical Dental Board Resolution dated September 23, 2024; AND FURTHER THAT Council requests that the CAO reach out to the other municipalities to determine their interest in forming a Municipal Service Committee.

BE IT RESOLVED THAT Council receives the recommendation from the Grand Valley Economic Development Advisory Committee; AND FURTHER THAT Council directs staff to include the Committee's recommendations regarding "bulk fuel depot" in the Zoning By-Law review project for consideration.

BE IT RESOLVED THAT Council receives the recommendation from the Grand Valley Public Library; AND FURTHER THAT staff work with the CEO of the Library to plan for a delegation to Council.

BE IT RESOLVED THAT Council authorizes the addition of 18.3 - Adopting By-law for Amendment to the Official Plan, in accordance with Section 6.3(1) of the Procedural By-Law.

BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, October 8, 2024 agenda as items 18.1, 18.2 and 18.3 and that the By-laws be given the necessary reading and passed and numbered as By-laws 2024-40, 2024-41 and 2024-42.

BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 9:06 p.m. pursuant to the Municipal Act, under the provisions of Section 239(2),(b) and (c) personal matters about an identifiable individual and a proposed or pending disposition of land by the municipality.

BE IT RESOLVED THAT Council approves the September 24, 2024 Closed Meeting Minutes as presented in closed session.

BE IT RESOLVED THAT Council receives the request for a sale of Town lands and directs staff to obtain legal information on how the transaction could take place and report back to Council for discussion on the potential disposition of land.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, October 8, 2024 and that it be given the necessary readings and be passed and numbered as By-Law 2024-43.

BE IT RESOLVED THAT we do now adjourn this meeting of Council at 9:42 p.m. to meet again on October 22, 2024 for a Regular Meeting at 10:00 a.m. and a Special Meeting - 2025 Capital Budget at 2:00 p.m. or at the call of the Mayor.

BE IT RESOLVED THAT Council receives the presentation from Christy Flynn, Sponsorship Director , Grand Valley Minor Hockey; AND FURTHER THAT Council approves the Grand Valley Minor Hockey fee waiver request for use of the Grand River Room; October 8, 2024 Council Meeting Minutes AND FURTHER THAT Council approves a donation of 60 percent of the ice rental cost from the Council donation budget; AND FURTHER THAT Council approves the fee waiver request for the Board Room.

BE IT RESOLVED THAT Council Appoints the following Grand Valley Council Members: James Jonker, as County Council alternate for Mayor Soloman; and Paul Latam, as County Council alternate for Deputy Mayor Rentsch. October 8, 2024 Council Meeting Minutes AND FURTHER THAT a copy of this resolution be provided to the Dufferin County Clerk.

WHEREAS Council has benefited by the services of Peter Turell; AND WHEREAS Council wishes to proceed quicker on rehabilitation of 23 Mill Street; AND WHEREAS Council is thankful of the current consultant's work and dedication to the Town of Grand Valley; October 8, 2024 Council Meeting Minutes BE IT RESOLVED THAT staff be directed to find an engineering firm to pick-up and complete testing wells at 23 Mill Street in the 2024 budget year; AND FURTHER THAT staff report back to Council on the status before year end; AND FURTHER THAT staff be directed to contact our current consultant to thank them for their work and advise of the change.

BE IT RESOLVED THAT Council receives Report – Trailway Parking Lot Licence Agreement AND FURTHER THAT Council accepts the agreement as presented, authorizes the Mayor and Clerk to sign the agreement and directs staff to prepare and present a by-law for the execution of the agreement, as amended. October 8, 2024 Council Meeting Minutes

October 8, 2024 Council Meeting Minutes BE IT RESOLVED THAT Report No. PLN2024-066, dated October 8, 2024, be received; AND FURTHER THAT the public has until Friday October 12, 2024, to provide comments to Planning on Application Z05-2024; AND FURTHER THAT all agency and public comments be referred to Planning and considered in a future Recommendation Report to Council; AND FURTHER THAT the decision on Application Z05-2024 be deferred.

BE IT RESOLVED THAT Grand Valley supports the resolution from Tillsonburg regarding improving cell coverage; AND FURTHER THAT this resolution be circulated to Tillsonburg. October 8, 2024 Council Meeting Minutes

BE IT RESOLVED THAT Council receives the Grand Valley Medical Dental Board Resolution dated September 23, 2024; October 8, 2024 Council Meeting Minutes AND FURTHER THAT Council requests that the CAO reach out to the other municipalities to determine their interest in forming a Municipal Service Committee.

BE IT RESOLVED THAT Council receives the recommendation from the Grand Valley Public Library; AND FURTHER THAT staff work with the CEO of the Library to plan for a delegation to Council. October 8, 2024 Council Meeting Minutes

BE IT RESOLVED THAT Council receives the request for a sale of Town lands and directs staff to obtain legal information on how the transaction could take place and report back to Council for discussion on the potential disposition of land. October 8, 2024 Council Meeting Minutes