Regular Council Meeting

BE IT RESOLVED THAT Council adopts the Regular Council Meeting agenda and any addendums dated Tuesday, September 8, 2026 as circulated.

BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 6:02 p.m. pursuant to the Municipal Act, 2001, under the provisions of Section 239(2)(b) personal matters about identifiable individual, including municipal or local board employees.

BE IT RESOLVED THAT the minutes of the August 11, 2026 , Closed Council Meeting be approved as circulated.

BE IT RESOLVED THAT Council receives the Confidential Report regarding Public Works staffing;

BE IT RESOLVED THAT Council authorize the Director of Public Works to recruit one seasonal Roads Employee for November 16, 2026 to April 16, 2027, as discussed.

BE IT RESOLVED THAT Council receives the verbal staffing updates; AND FURTHER THAT staff proceed as directed by Council in closed session.

BE IT RESOLVED THAT the minutes of the August 11, 2026 , Regular Council Meeting be approved as circulated.

BE IT RESOLVED THAT leave be given to Heather Hayes, Executive Director, Orangeville Food Bank, to address Council.

BE IT RESOLVED THAT Council receives the Dufferin Food Share 2026 Update presentation from Heather Hayes, Executive Director, Orangeville Food Bank.

BE IT RESOLVED THAT Council receives the Public Question regarding a request for consideration of reduced fees for recreation programs received from James Willemse; AND FURTHER THAT Council directs staff to forward this letter to the Community Centre Board, and advise Mr. Willemse that his request has been sent to the Board for consideration and response.

BE IT RESOLVED THAT Council receives a report on what the Town received financially for the filming; AND FURTHER THAT the donation amounts to the BIA be made known.

by: P. Rentsch BE IT RESOLVED THAT Council receives the Report – Joint Compliance Audit Committee, 2026 Municipal Elections dated September 8, 2026; AND FURTHER THAT Council approves the establishment of a Joint Compliance Audit Committee for the 2026-2030 term and delegate authority to the Clerk to determine the membership of the Committee from the members appointed by Council. AND FURTHER THAT Council directs staff to prepare the necessary appointment by-law for passing.

BE IT RESOLVED THAT Council receives Report – Internet Tower License Extension Agreement – RuralNet; AND FURTHER THAT Council approves the agreement as presented, authorizes the Mayor and Clerk to execute the agreement and directs staff to prepare and present the necessary by-law for passing.

BE IT RESOLVED THAT Council receives the Report – Update – Plaque for Indigenous Acknowledgement. AND FURTHER that Council provides direction to staff to proceed as follows: inquire if spacers can be used inquire if cairn builders could cut back the stones AND FURTHER THAT if cost is over $1000 project does not proceed.

BE IT RESOLVED THAT Council receives the Report – Ritchie Swale Project – Cost Escalation and Approval Request AND FURTHER THAT Council approves the construction price increase to $66,304.50 plus engineering and condominium compensation,directs staff to use funds from underspent budget lines to cover costs, and directs the CAO to continue efforts to complete this project in 2026. For (4) S. Soloman, P. Rentsch, L. Dart, and J. Jonker Abstain (1) P. Latam

BE IT RESOLVED THAT Council directs staff to investigate the possibilities of recovering some of/or all of the funds to complete this project (Ritchie Swale Project), on the basis that it was completed incorrectly in the first place.

BE IT RESOLVED THAT Council receives the Staff Memo - Community Risk Assessment Annual Review for information purposes.

BE IT RESOLVED THAT Council receives the Report – CAO Progress update for information purposes.

BE IT RESOLVED THAT Council receives the Report – Amaranth gravel pit snow dump investigation for information purposes.

BE IT RESOLVED THAT the cost savings for Bridge 5 be moved to the Bridge Reserve.

BE IT RESOLVED THAT Council receives Report No. PLN2026-150 dated, September 8, 2026; AND FURTHER THAT the Head of Council and Clerk are hereby authorized to execute the Site Plan Agreement with the Owner, in the same format or substantially the same format as the Site Plan Agreement shown in Appendix 2 : Site Plan Agreement of this report and attached as Schedule “A” to the Site Plan Authorization By-law as shown in Appendix 3 : Site Plan Authorization By-law to the report and Council approve the by-law as presented;

BE IT RESOLVED THAT Council receives the Report PLN 2026-152 – Monthly Planning Update Report – September 2026, for information purposes.

BE IT RESOLVED THAT Council recess this Regular Meeting of Council at 7:04 p.m. to hold a Public Meeting under sections 34, 45 and 53 of the Planning Act.

APPLICATION #: B02-2026 RE: LOT(S) NO(S): 30 CONCESSION: 3 & 4 MUNICIPAL ADDRESS: 173399 County Road 25 (Roll#108600) APPLICATION: APPROVED (X) DENIED ()

BE IT RESOLVED THAT Council reconvene their Regular Meeting at 7:17 p.m.

THAT Report No. PLN2026-157, dated September 8, 2026, be received; A ND FURTHER THAT Zoning Application Z03-2026 from the property owner of 173399 County Road 25 (Roll #108600), to rezone the severed north parcel from a Rural Employment (M2) Zone to a Rural Residential Exception Fifteen (RR-15) Zone and to rezone a portion of south parcel from a Rural Employment (M2) Zone to a Rural Residential (RR) Zone, as generally shown in Appendix 5 : DRAFT Zoning By-law, be approved; AND FURTHER THAT Staff bring forward the necessary By-law to be adopted.

BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, September 8, 2026, Council Agenda.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes and Recommendations listed on the Tuesday, September 8, 2026, Council Agenda.

BE IT RESOLVED THAT Council do hereby put forward Township of East Garafraxa Mayor Guy Gardhouse’s name as the Grand River Conservation Authority joint representative for the Townships of East Garafraxa, Amaranth, Southgate, Melancthon, and the Town of Grand Valley, for consideration by the participating municipalities, for the term of Council being 2026-2030, or until such appointment is superseded by legislation or regulation; AND THAT if all municipalities concur, Mayor Gardhouse’s name shall be forwarded to Grand River Conservation Authority before November 13, 2026.

BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, September 8, 2026 agenda as items 21.1 to 21.4 and that the By-laws be given the necessary reading and passed and numbered as By-laws 2026-48 to 2026-51.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, September 8, 2026 and that it be given the necessary readings and be passed and numbered as By-Law 2026-52.

BE IT RESOLVED THAT we do now adjourn this Regular Council Meeting at 9:02 p.m. to meet again for a Regular Council Meeting on September 22, 2026 at 10:00 a.m. or at the call of the Mayor.