Special Council Meeting

BE IT RESOLVED THAT Council adopts the Special Council Meeting agenda, any addendums and the addition of the deskside Memo relating to Report 2025-145 North Shop Designer dated August 12, 2025 as circulated. AND FURTHER THAT Council approves the addition of item in accordance with the section 6.3(1) of the Town's Procedure By-law as this time is of an urgent nature and requires Council consideration - Request from Grand Valley and District Firefighters Association - Annual Fire Hall Dance - Declaration of Municipal Significant Event

BE IT RESOLVED THAT Council receives Report – North Shop Designer RFP and deskside Memo; AND FURTHER THAT Council authorizes staff to issue an RFP as presented.

BE IT RESOLVED THAT Council directs the CAO to ask the interested party to assume the role of Chair for the Santa Claus Parade Committee and to ask them to resume the work of the Committee in planning the annual parade and holiday events.

BE IT RESOLVED THAT Council receives the report Council Chamber Redesign AND FURTHER THAT Council approves the plans for new furniture, new sound system and other room renovations as presented and discussed within the budgeted allocation of $60,000.

BE IT RESOLVED THAT Council receives the Report – Medical Dental Centre exterior renovation project; AND FURTHER THAT Council directs staff to work with RJ Burnside to issue a Request for Tender for the work proposed in their memo dated August 5, 2025 as follows: Concrete and grate work at rear entrance Foundation gauges and monitoring to be completed in-house Canopy installation over rear entrance

BE IT RESOLVED THAT Council receives the Report – Ministry of Natural Resources – Sunday Gun Hunting – 2025-143; WHEREAS hunting in Ontario is regulated by the Ministry of Natural Resources (MNR); and WHEREAS it is the prerogative of individual Municipalities whether to permit Sunday gun hunting; NOW THEREFORE BE IT RESOLVED THAT Council directs staff to notify the Ministry of Natural Resources (Wildlife Section, Fish and Wildlife Policy Branch) (MNR) that the Town of Grand Valley supports Sunday gun hunting within the Town of Grand Valley in accordance with provincial legislation; AND FURTHER THAT Council directs staff to request the MNR to process a regulatory amendment to Ontario Regulation 663/98 under the Fish and Wildlife Conservation Act to include the Town of Grand Valley in the list of Municipalities that allow Sunday gun hunting in Ontario; AND FURTHER THAT Council directs staff to advise the applicable agencies of this resolution and confirm with the various conservation authorities, the County and any other public landowners that proper signage is in place to advise of hunting prohibitions.

BE IT RESOLVED THAT Report No. PLN2025-129 – Closure of File SPA01-2022 – 10 Watson Road Roll 106585 dated August 12, 2025 be received; AND FURTHER THAT File SPA01-2022 – 10 Watson Road Roll 106585 be closed; AND FURTHER THAT By-law 2023-06, being a By-law to authorize the Corporation of the Town of Grand Valley to enter into a Site Plan Agreement to permit the development of a warehouse be rescinded.

BE IT RESOLVED THAT Council receives the Memo - Scoped Agricultural Policy Review Ontario Reg. 41-42- GRCA dated August 11, 2025. AND FURTHER THAT Council requests more information from the GRCA regarding the permitting process in areas designated as floodplain. AND FURTHER THAT this resolution be sent to the local GRCA representative.

BE IT RESOLVED THAT Council receives the Report - Update Wastewater Flows, 2025-142;

WHEREAS the Alcohol Gaming Commission of Ontario (AGCO) administers the Special Occasion Permit (SOP) program, which allows for the sale, service and in most cases consumption of liquor on larger scale events are open to the public, such as charity fundraisers. AND WHEREAS the AGCO issues Public Event permits for special events of "municipal significance" AND WHEREAS the Grand Valley and District Firefighters Association has requested Council designate the Annual Fire Hall Dance, to be held on September 13, 2025, at the Grand Valley Fire Hall, located at 2 Watson Road, Grand Valley, a municipal significant event BE IT RESOLVED THAT Council has no objection to the Grand Valley and District Fire Association applying for a license for the Annual Fire Hall Dance AND FURTHER THAT Council designates the Annual Fire Hall Dance, to be held on September 13, 2025, at the Grand Valley Fire Hall, as a Municipal Significant Event.

BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the August 12, 2025 agenda as item 6.1 and that the By-law be given the necessary reading and passed and numbered as By-law 2025-41.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Special Council Meeting held on August 12, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-42.

BE IT RESOLVED THAT we do now adjourn this Special Council Meeting at 7:40 p.m. to meet again for a Regular Council Meeting on September 9th at 6:00 p.m. or at the call of the Mayor.

BE IT RESOLVED THAT Council receives the Report – Ministry of Natural Resources – Sunday Gun Hunting – 2025-143; August 12, 2025 Special Council Minutes WHEREAS hunting in Ontario is regulated by the Ministry of Natural Resources (MNR); and WHEREAS it is the prerogative of individual Municipalities whether to permit Sunday gun hunting; NOW THEREFORE BE IT RESOLVED THAT Council directs staff to notify the Ministry of Natural Resources (Wildlife Section, Fish and Wildlife Policy Branch) (MNR) that the Town of Grand Valley supports Sunday gun hunting within the Town of Grand Valley in accordance with provincial legislation; AND FURTHER THAT Council directs staff to request the MNR to process a regulatory amendment to Ontario Regulation 663/98 under the Fish and Wildlife Conservation Act to include the Town of Grand Valley in the list of Municipalities that allow Sunday gun hunting in Ontario; AND FURTHER THAT Council directs staff to advise the applicable agencies of this resolution and confirm with the various conservation authorities, the County and any other public landowners that proper signage is in place to advise of hunting prohibitions.

August 12, 2025 Special Council Minutes WHEREAS the Alcohol Gaming Commission of Ontario (AGCO) administers the Special Occasion Permit (SOP) program, which allows for the sale, service and in most cases consumption of liquor on larger scale events are open to the public, such as charity fundraisers. AND WHEREAS the AGCO issues Public Event permits for special events of "municipal significance" AND WHEREAS the Grand Valley and District Firefighters Association has requested Council designate the Annual Fire Hall Dance, to be held on September 13, 2025, at the Grand Valley Fire Hall, located at 2 Watson Road, Grand Valley, a municipal significant event BE IT RESOLVED THAT Council has no objection to the Grand Valley and District Fire Association applying for a license for the Annual Fire Hall Dance AND FURTHER THAT Council designates the Annual Fire Hall Dance, to be held on September 13, 2025, at the Grand Valley Fire Hall, as a Municipal Significant Event.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Special Council Meeting held on August 12, 2025 and that it August 12, 2025 Special Council Minutes be given the necessary readings and be passed and numbered as By-Law 2025- 42.