Regular Council Meeting

BE IT RESOLVED THAT Council adopts the agenda and any addendums dated Tuesday, December 10, 2024 as circulated.

BE IT RESOLVED THAT the minutes of the November 26, 2024 , Regular Council Meeting be approved as circulated.

BE IT RESOLVED THAT leave be given to Henry Canten, RJ Burnside and Associates, to address Council;

BE IT RESOLVED THAT Council receives the presentation from Henry Canten, RJ Burnside and Associates. AND FURTHER THAT Council directs staff to include a crosswalk Type B with bump out in the 2025 Budget.

BE IT RESOLVED THAT leave be given to the Members of the Grand Valley Public Library Building Committee, to address Council.

BE IT RESOLVED THAT Council receives the presentation from the Members of the Grand Valley Public Library Building Committee.

THAT Report No. PLN2024-115, dated December 10, 2024, be received; AND FURTHER THAT Zoning By-law Amendment file Z06-2024, to amend the Town of Grand Valley Zoning By-law 2009-10, as amended, for the lands municipally known as 68 Water Street (Roll #349900), as generally shown in Appendix 2 : Zoning By-law , of this report be approved and the necessary by-law be adopted.

REASONS: The application conforms to the policies of the Official Plan and The Provincial Planning Statement 2024. CONDITIONS BELOW TO THE ABOVE APPLICATION, BEING A BOUNDARY ADJUSTMENT FROM PART OF LOT 29, CONCESSION 11 (ROLL#207300), TO THE W 1/2 OF LOT 29 CONCESSION 111 (ROLL#207400), WITH AN AREA OF APPROXIMATELY 20.20 ha. That this boundary adjustment applies to an addition of approximately 20.20 ha. That the deed for the conveyance be submitted for endorsement on or before one year from the date of notice of decision. That all costs pertaining to this application, survey expenses and all others applicable shall be borne by the applicant. A plan of survey, in digital format is required. All surveys shall include integrated survey data. The applicant shall submit a draft reference plan for review and approval from the Town prior to submission to the Land Registry Office. The applicant shall submit an electronic copy (PDF) of the resultant deposited reference plan in an AutoCad drawing format in UTM-17 (NAD 83-CSRS) coordinates, which is accurate to the Urban Standard as specified in s.14(2) of O.Reg 216/10 of the Surveyors Act. The lands subject to this application shall comply with the property standards by-law. All derelict vehicles, derelict equipment, sea containers, scrap, materials and garbage and any other contraventions shall be rectified to the Town’s satisfaction. Taxes must be paid in full to date. That subsection 50(3) of the Planning Act applies to any subseq

THAT Report No. PLN2024-117 - dated December 10, 2024, be received; AND FURTHER THAT Application Z07-2024 from the property owners of 402287 County Road 15 (Roll #207300) for a Zoning By-law Amendment, to rezone a portion of the lands from the Agricultural (A) Zone to a Rural Residential Exception Thirty-seven (RR-37) Zone, as generally shown in Appendix 3 : Zoning By-law, be approved and the necessary By-law be adopted.

BE IT RESOLVED THAT Council receives Report PLN 2024-118 December 2024 Planning Update, for information purposes.

THAT Council receives the Report - Amendments to Procedural By-Law 2024-10, as amended, Relocation of Closed Session in the Order of Business for Regular and Special Meetings of Council; AND FURTHER THAT Council approves a By-Law to amend the Town’s Procedural By-Law 2024-10, as amended, in accordance with Attachment 1 to this report, and directs staff to prepare and present the by-law for passing, as amended.

BE IT RESOLVED THAT Council receives the Report - CAO Progress Update for information purposes.

BE IT RESOLVED THAT Council receives Report - 2025 Tax Installment Due Dates and Pre-Authorized Payment (PAP) Changes and approves the changes as amended. AND FURTHER THAT Council directs staff to prepare and present a by-law for adoption which provides for a 2025 interim tax levy based on 50 percent of the previous year’s taxes on those properties. AND FURTHER THAT Council approves the 2025 interim tax levy be payable in two (2) instalments on February 11 and May 13, 2025. AND FURTHER THAT Council approves discontinuing the [EXISTING (2) – 12 Installment PAP Plan] as an installment plan option commencing in 2025. AND FURTHER THAT Council approves the continuation of the [EXISTING (1) – 4 Installment PAP Plan] and add a New PAP payment plan beginning in 2025 as follows: [OPTION C – 10 Installment PAP Plan] AND FURTHER THAT Council approves the 2025 interim levy for properties enrolled in a Town approved Pre-Authorized Tax Payment Program (PAP) be payable based on the taxpayer’s selected installment plan. Payments will be calculated based on the previous year’s tax levy on those properties divided into equal payments depending on the selected number of installments (either 4 or 10) and deducted from their bank account on or about the tenth (10 th ) day of the month as follows: [EXISTING (1) – 4 Installment PAP Plan] with payments in Feb, May, Aug & Nov 2025. [OPTION C – 10 Installment PAP Plan] with payments in Feb, Mar, Apr, May, Jun, Jul, Aug, Sep, Oct & Nov 2025. AND FURTHE

BE IT RESOLVED THAT Council receives Report - Annual Cost of Living Increase for Employee Renumeration and approves the cost of living increase to staff remuneration, effective July 1, 2025, at a rate of 2.7%.

BE IT RESOLVED THAT Council receives report Application for Long-Term Financing Bridge 10; AND FURTHER THAT Council authorizes the application to Ontario Infrastructure and Lands Corporation (“OILC”) and directs staff to prepare and present the necessary By-law for passing at 10-year amortization.

BE IT RESOLVED THAT Council receives the Report - Speed Control Measures; AND FURTHER that Council directs staff to include costs for the recommendations in the 2025 budget.

BE IT RESOLVED THAT Council receives the Report Public Works Update for information purposes.

BE IT RESOLVED THAT Council receives Report AGAPIK9 Municipal Law Enforcement Officer Appointment and directs staff to prepare and present the by-law for passing.

THAT Council receives Report – By-Law Enforcement Status Update – November 2024, for information purposes.

BE IT RESOLVED THAT Council receives the Report Recreation Update, December 2024 for information purposes.

BE IT RESOLVED THAT Council recess this Regular Meeting of Council at 11:08 a.m. to hold a Public Meeting under the Planning Act.

BE IT RESOLVED THAT Council reconvene their Regular Meeting at 11:14 a.m.

BE IT RESOLVED THAT Report No. PLN2024-104, dated December 10, 2024, be received; AND FURTHER THAT the public has until Monday January 6, 2025, to provide comments to Planning on Application Z04-2024; AND FUR T HER THAT Council directs all agency and public comments be

BE IT RESOLVED THAT Report No. PLN2024-113, dated December 10, 2024, be received; AND FURTHER THAT Council approves the portion of the Town owned Right of Way (ROW) as generally shown in Appendix 2 : DRAFT Reference Plan , be declared surplus to the Town’s needs; AND FURTHER THAT Council directs staff to present the necessary By-law as outlined in Appendix 4 : Draft Surplus By-law , with conditions as outlined in Schedule B to the By-law, once the Town receives the deposited Reference Plan; AND FURTHER THAT Council approves the sale of the Town owned Right of Way (ROW) be subject to the conditions outlined in Appendix 5 : Conveyance Conditions B02-2024 , be approved.

BE IT RESOLVED THAT the Town of Grand Valley supports the establishment of an Ontario Rural Roads Safety Program. AND FURTHER THAT a copy of this resolution be circulated to Dufferin Municipalities, AMO, OGRA, MPP Sylvia Jones and the Minister of Transportation.

BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, December 10, 2024, Council Agenda.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, December 10, 2024, Council Agenda.

WHEREAS the Town of Grand Valley provides fire services to the area residents through the operation of a fire board with two other municipalities where in Grand Valley contributes 60% of funding AND WHEREAS The Grand Valley and District Fire Department undertook a third-party Fire Master plan study in 2024 that provided numerous recommendations to the way fire services are delivered in Grand Valley and how the Grand Valley and District Fire Department should be overseen AND WHEREAS one of these recommendations was to disband the fire board and bring the fire department under the control of Grand Valley solely AND WHEREAS municipal partners in the shared fire services board have expressed the interest to disband the board and for the Town of Grand Valley to take over running it AND WHEREAS it is understood that disbanding the fire board will not be a cost saving measure to the Town of Grand Valley but rather will provide better oversight and operational effectiveness as the Town of Grand Valley looks to grow its urban center NOW BE IT RESOLVED that the Town of Grand Valley Council asks staff to explore the option of disbanding the fire board and running the fire department solely as the Town of Grand Valley AND FURTHER that a report be brought back to Council in Q3 of 2025 with the help of the Grand Valley and District fire department staff, and such report include the operational implications, additional costing incurred bringing the fire board solely ran by the Town, propose

BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, December 10, 2024 agenda as items 18.1 to 18.6 and that the By-laws be given the necessary reading and passed, as amended and numbered as By-laws 2024-51, 2024-52, 2024-53, 2024-54, 2024-55 and 2024-56.

BE IT RESOLVED THAT Council resolve itself into closed session at 2:31p.m. under the provisions of the Municipal Act, to discuss matters pertaining to section 239(2)(b) and(c) personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations - Confidential Report - Public Appointment to Grand Valley Economic Development Advisory Committee and Confidential Verbal Update - Human Resources Project.

BE IT RESOLVED THAT Council receives Confidential Report Public Appointment to Grand Valley Economic Development Advisory Committee; AND FURTHER THAT Council appoints Martin Kouyoumdjian to the Grand Valley Economic Development Advisory Committee for the term ending November 2026 or until such time as a successor is appointed.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, December 10, 2024 and that it be given the necessary readings and be passed and numbered as By-Law 2024-57.

BE IT RESOLVED THAT we do now adjourn this meeting of Council at 3:12 p.m. to meet again for a Regular Meeting on January 14, 2025 at 6:00 p.m. or at the call of the Mayor.

BE IT RESOLVED THAT Council receives the presentation from Henry Canten, RJ Burnside and Associates. December 10, 2024 Council Meeting Minutes AND FURTHER THAT Council directs staff to include a crosswalk Type B with bump out in the 2025 Budget.

BE IT RESOLVED THAT Council receives report Application for Long- Term Financing Bridge 10; December 10, 2024 Council Meeting Minutes AND FURTHER THAT Council authorizes the application to Ontario Infrastructure and Lands Corporation (“OILC”) and directs staff to prepare and present the necessary By-law for passing at 10-year amortization.

December 10, 2024 Council Meeting Minutes BE IT RESOLVED THAT Council receives the Report Recreation Update, December 2024 for information purposes.

BE IT RESOLVED THAT Report No. PLN2024-104, dated December 10, 2024, be received; AND FURTHER THAT the public has until Monday January 6, 2025, to provide comments to Planning on Application Z04-2024; AND FURTHER THAT Council directs all agency and public comments be referred to Planning and considered in a future Recommendation Report to Council; AND FURTHER THAT the decision on Application Z04-2024 be deferred.

December 10, 2024 Council Meeting Minutes BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, December 10, 2024 agenda as items 18.1 to 18.6 and that the By-laws be given the necessary reading and passed, as amended and numbered as By- laws 2024-51, 2024-52, 2024-53, 2024-54, 2024-55 and 2024-56.