Regular Council Meeting

BE IT RESOLVED THAT Council approves waving section 10.10(a) of the Town of Grand Valley's Procedure By-Law, 2024-10, as amended, to permit a member of council to participate electronically in more than four (4) Council meetings per year.

BE IT RESOLVED THAT Council approves Councillor Paul Latam to participate electronically.

BE IT RESOLVED THAT Council adopts the Regular Council Meeting agenda dated Tuesday, December 9, 2025 as circulated.

BE IT RESOLVED THAT Council resolve itself into a meeting that is closed to the public at 2:28 p.m. pursuant to the Municipal Act, 2001, under the provisions of Section 239(2)(c) a proposed or pending acquisition or disposition of land by the municipality or local board and (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value.

BE IT RESOLVED THAT Council approves the Closed Session minutes dated November 25, 2025 as presented in closed session.

BE IT RESOLVED THAT Council receives Report – Confidential Update on Automated Speed Enforcement Contract close out and authorizes the Clerk to sign the necessary termination agreements and notices to end the contracts for the camera and the joint processing centre.

BE IT RESOLVED THAT Council receives Report – Offer to Purchase Gravel Pit Lands, AND FURTHER THAT Council declines the offer from Len Rice.

BE IT RESOLVED THAT Council directs the CAO to proceed with offers for the gravel pit as discussed in closed session.

BE IT RESOLVED THAT leave be given to Violet Bromley, to address Council.

BE IT RESOLVED THAT Council receives the deputation from Violet Bromley. AND FURTHER THAT Council looks at ways of mitigating problem parking at In Memoriam.

BE IT RESOLVED THAT leave be given to Amy Long, Rob Koekkoek and Gia DeJulio, to address Council.

BE IT RESOLVED THAT Council receives the 2026-2030 Orangeville Hydro Business Plan presentation from Amy Long, Rob Koekkoek and Gia DeJulio.

BE IT RESOLVED THAT leave be given to Collin Smith, to address Council.

THAT Council receive Report – 2026 Municipal Insurance Program and the delegation from Colin Smith, Intact Public Entities, AND FURTHER THAT Council approves the 2026 Municipal Insurance Program as presented.

BE IT RESOLVED THAT Council receives the Report – Lameront/Sahm Drainage Works Levying By-law AND FURTHER THAT Council directs staff to prepare and present for passing a Levying By-law to provide for the levying of the costs resulting from the construction of the Lameront/Sahm Drainage Works authorized by By-law Number 2024-29.

BE IT RESOLVED THAT Council receives the Report – Hill Town Subdivision – Hydro One Agreement, AND FURTHER THAT Council authorizes the Clerk to sign the agreement for providing electrical servicing to the Hill Town Subdivision in Monticello, in consultation with legal, insurance and engineering, AND FURTHER THAT Council directs the Clerk to work with legal to facilitate the necessary easements for the servicing, AND FURTHER THAT Council approves the letter of credit required for the Expansion Deposit and directs staff to prepare and present the necessary by-law for passing.

BE IT RESOLVED THAT Council receives the Report – Grand Valley Medical Centre – Lease and request for financial assistance AND FURTHER THAT Council authorizes the Mayor and Clerk to sign the Lease Amending Agreement as presented and directs staff to prepare and present the necessary By-Law for passing.

BE IT RESOLVED THAT Council agrees to pay a maximum of 50% of the renovations of the lower level of the medical building AND FURTHER THAT upon receipt of final costs, the Town will reimburse Highland Health Networks its share of the costs on a monthly basis on a 2-year term. AND FURTHER THAT Council requests the next lease to be for a 2-year term, with an option to renew for two more 2-year terms, subject to an appropriate escalator clause.

BE IT RESOLVED THAT Council receives the Report – Road Safety Initiatives Fund AND FURTHER THAT Council directs staff to reengage the road safety engineers at RJ Burnside for assistance preparing for the Town’s application to this fund, for which the Town is eligible as a former automated speed enforcement community. AND FURTHER THAT Council authorizes an application to the Pothole Prevention and Repair Program for qualifying road work completed in 2025.

BE IT RESOLVED THAT Council receives the Report – Automated Speed Enforcement Program – Update to December 2025 for information.

BE IT RESOLVED THAT Council receives the Report – Credit Card Policy Draft AND FURTHER THAT Council directs staff to amend the policy as discussed and present the policy for adoption at the next Council meeting.

BE IT RESOLVED THAT Council receives the Report – Draft Donation and Fee Waiver Policy, AND FURTHER THAT Council directs staff to modify the policy discussed and bring a second draft with operating budget discussions.

BE IT RESOLVED THAT Council receives the Report – CAO Progress update for information purposes.

BE IT RESOLVED THAT Council receives the Report 2026 Cost of Living Adjustment for Employee Remuneration; AND FURTHER THAT Council approves the cost of living adjustment (COLA) for employee remuneration, effective July 1, 2026, at a rate of 1.9%.

BE IT RESOLVED THAT Council receives the Report Accounts Receivable - Colbeck Park Committee, 2025-215; AND FURTHER THAT Council provides direction to staff as follows: reach out to organizing committee with a statement of account and report back to Council with an update.

BE IT RESOLVED THAT Council receives the Report – Treasurer’s Update for information purposes.

BE IT RESOLVED THAT Council receives the Public Works Update Report November 2025 for information purposes.

BE IT RESOLVED THAT Report No. PLN2025-206 Recommendation Report Assumption of Thomasfield Subdivision Phase 3A- Stage 1 dated December 9, 2025, be received; AND FURTHER THAT Council grants Assumption/Final Acceptance of the Thomasfield Subdivision Phase 3A – Stage 1 (7M-76), as generally shown in Appendix 3: By-law and Certificate, of this report and the necessary by-law be adopted.

BE IT RESOLVED THAT Council receives the Report PLN 2025-212 – Monthly Planning Update Report – December 2025, for information purposes.

BE IT RESOLVED THAT Council receives Report – By-Law Enforcement Status Update –November 2025, for information purposes

BE IT RESOLVED THAT Council recess this Regular Meeting of Council at 11:00 a.m. to hold a Public Meeting under sections 34 and 45 of the Planning Act to consider a proposed Zoning By-Law Amendment Application - Z05-2025 - 501320 Highway 89, to permit an increase in the size of a home industry and to allow outdoor storage, to permit an On Farm Diversified Use.

BE IT RESOLVED THAT Council reconvene their Regular Meeting at 11:15 a.m.

BE IT RESOLVED THAT Report No. PLN2025-203 Public Meeting Proposed Zoning By-Law Amendment Application, Z05-2025, 501320, Highway 89, Roll#217600, dated December 9, 2025, be received; AND FURTHER THAT the public has until Monday January 5, 2026, to provide comments to Planning on application Z05-2025; AND FURTHER THAT all agency and public comments be

BE IT RESOLVED THAT Council receives the Memo Update Wastewater Flows, 2025-214 for information.

BE IT RESOLVED THAT Council receives the correspondence listed on the Tuesday, December 9, 2025, Council Agenda.

BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, December 9, 2025, Council Agenda.

BE IT RESOLVED THAT Council receives the Grand Valley Economic Development Committee Resolutions regarding Rural Ontario Development (ROD) Grant Funding/Committee Reserve; AND FURTHER THAT Council approves the Committee's request to submit an application for ROD Grant Funding which funding is provided for economic diversification, competitiveness and capacity building. AND FURTHER THAT Council directs staff to include in the 2026 Operating Budget an amount which would increase the Committee's reserve to $10,000.

BE IT RESOLVED THAT Council receives information from the Grand River Conservation Authority regarding proposed boundaries for the regional consolidation of Ontario's conservation authorities; AND FURTHER THAT staff be directed to submit a letter to the ERO substantially in the same format as recommended emphasizing that setting up a new provincial agency does not reduce bureaucracy nor improve local decision making.

BE IT RESOLVED THAT Council waives section 6.18(1) of the Town's Procedural By-law 2024-10 as amended, to introduce a Notice of Motion without providing prior notice.

BE IT RESOLVED THAT the Council of the Town of Grand Valley terminate the building services agreement with the County of Dufferin as of January 1, 2027.

BE IT RESOLVED THAT leave be given to introduce the by-laws listed on the Tuesday, December 9, 2025 agenda as items 21.1 to 21.4 and that the By-laws be given the necessary reading and passed and numbered as By-laws 2025-63 to 2025-66.

BE IT RESOLVED THAT leave be given to introduce a by-law to confirm the proceedings of the Regular Council Meeting held on Tuesday, December 9, 2025 and that it be given the necessary readings and be passed and numbered as By-Law 2025-67.

BE IT RESOLVED THAT we do now adjourn this Regular Council Meeting at 2:56 p.m. to meet again for a Regular Council Meeting on January 13, 2026 at 6:00 p.m. or at the call of the Mayor.

BE IT RESOLVED THAT the minutes of the November 25, 2025 Regular Council Meeting be approved as circulated.

December 9, 2025 Council Meeting Minutes BE IT RESOLVED THAT Council receives the Report – Lameront/Sahm Drainage Works Levying By-law AND FURTHER THAT Council directs staff to prepare and present for passing a Levying By-law to provide for the levying of the costs resulting from the construction of the Lameront/Sahm Drainage Works authorized by By-law Number 2024-29.

December 9, 2025 Council Meeting Minutes BE IT RESOLVED THAT Council receives the Report PLN 2025-212 – Monthly Planning Update Report – December 2025, for information purposes.

December 9, 2025 Council Meeting Minutes BE IT RESOLVED THAT Council receives the Memo Update Wastewater Flows, 2025-214 for information.

December 9, 2025 Council Meeting Minutes BE IT RESOLVED THAT Council receives the Board and Committee Minutes listed on the Tuesday, December 9, 2025, Council Agenda.